A. &n= bsp; INTRODUCTION

In a natural, technological, or civil emergency, there is often the need for specialized equipment and related manpower, supplies, and materials that the initially responding organization does not have readily available or does n= ot have enough of.

Material Assistance need action could be the outcome of any 25 emergencies that could impact the C/WLEPD. Examples of possible emergencies that could initiate a Material Assistance need action are, a major fire, a flood, a windstorm or a hazardous material emission or leak.

B. PURPOSE

The purpose of this plan component is to outline the actions to be taken in response to a need for equipment and related manpower, supplies and materials, and the actions to = be taken in response to a need for equipment and related manpower, supplies, a= nd materials at the time of a hazardous material emergency.

C. TABLES

Following the narrative= portion of this plan are Table l, listing available equipment, supplies and materia= ls, readily identified by source and code number and Table 2 listing contact person(s) with 24 hours/7 days a week, telephone number(s).

Note that while the listing of items indicates a willingness to loan these items= , a particular emergency situation may require the use of specific items by the potential loaner to resolve its own emergency responsibilities.<= /span>

Equipment, supplies, and materials not listed, as well as unique services, may be available from other sources. Each organization contemplating the possible need of such items or services shou= ld research their availability as part of their own overall emergency plan.

D. PROCEDURES ‑ BORROWING

It is suggested that the following procedures be used when requesting the loan of equipment, supplie= s, materials, and the related manpower.

= &nb= sp; = &nb= sp; = &nb= sp; = &nb= sp;

1. = Determine w= hat is needed, including specification if relevant.

&= nbsp; 2. = Check Table l, available equipment, supplies, and materials. =

D. PROCEDURES - BORROWING (Continued)

3. Contact the appropriate member organization through the person listed in Table 2.<= /o:p>

4. = Determine exactly what is available.

&= nbsp; 5. = If it is an equipment items needing specialized operator(s), determine whether= the leading organization will provide such operator(s) or if the borrowing organization will be responsible for the provision of operator(s). Make sure that the lending agency = knows whether the equipment will be used in a reasonably normal environment or in= a hazardous environment. This c= ould impact on the provision of an operator(s) by the lender.<= /p>

6.&= nbsp; Make clear arrangements about accepting delivery of the item(s). When picking up= the items find out exactly where the items will be delivered, whom the lending contact person is, and state who will be coming from the borrowing organization.(“Bring it to Main St. and 2^nd Avenue. Ask for John Smith”).

7. Make sure any special operating instructions for equipment are followed if the borrowing organization is providing the operator(s).= Hasty use of equipment that malfunctions because of improper operati= on will be more costly from a time standpoint than taking the time to read operating instructions.

&= nbsp; 8. = After using equipment and relevant supplies (non‑expendable), take the time= and effort to clean and/or service them as appropriate prior to returning them.=

9. = Follow up with appropriate messages of appreciation and take care of replacement of materials (expendable) and/or any compensation for any equipment operators = used and any other relevant expenses incurred by the lender.

NOTE: &nbs= p; When a private sector firm needs to borrow items/manpower from a municipality or county other than in which it is located, it should arrange for such action through the municipality or county it is located in to avoid having the len= der violate state statutes concerning use of public "materials" on private property.

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        &= nbsp;   10.       Fill = out part B of the "C/WLEPC Post Emergency Material Assistance Survey" after the emergency is resolved and return it to the C/WLEPC office. (Form example attached).

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E.        PROCEDURES ‑ LENDING

It is suggested that the following procedures be used when loaning equipment, supplies and materials= and the related manpower.        =

            1.         = Make sure, prior to making equipment and related manpower available for loan, th= at insurance coverage will properly cover both the equipment and related

            =             m= anpower, so that if something happens of an adverse nature, neither the borrower nor the lende= r or the lender's equipment operator(s) will be put in legal or financial jeopar= dy.

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        &= nbsp;   2.         = Have any supplies (non-expendable) and equipment marked with the lending organization's identifications, so that they can be returned promptly and accurately when no longer needed.

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            3.         = Have equipment, supplies and material that are to be lent in good condition.

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        &= nbsp;   4.         = If at all possible offer to deliver the items to the site of the emergency incident. The borrower will t= hus have one less problem to handle. If it is not feasible for the lending organization to deliver the item(s), the lending organization should make s= ure the item(s) are readily accessible to the borrower's representative and that the borrower's representative knows whom to contact and where.

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        &= nbsp;   5.         = If it is possible to send an equipment operator with any equipment, do so. It = will relieve the borrower of having to find a qualified equipment operator.=

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        &= nbsp;   6.         = Fill out Part A of the "C/WLEPC Post Emergency Material Assistance Survey&q= uot; after the emergency is resolved and return it to the C/WLEPC office.

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F.         = CONFIDENTIALITY

Employees of lending organizations should not reveal any knowledge, information, or experience which is acquired while on private property, pertaining to produ= cts involved or their manufacture. Also, employees of lending organization shou= ld not divulge any emergency information involving the borrowing organization = to the press or other outside source and should refer any requests for informa= tion to the Incident Public Information Officer or the affected members’ management for handling. An exception to this would be information, which if withheld, would be eminently dangerous to the life of someone in the area of the emergency. It should be the responsibility of the organization lending personnel to properly instruct them in

these requirements.